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Removing old letters from Works menu

By JOHN TORRO

© St. Petersburg Times, published November 29, 1999


Q. How do I remove the letters I have written in Microsoft Works from the list under the file menu?

A. Older versions of MS Works store the last four files used in the msworks.ini file located in the Windows directory. Check to see if this file exists. There is a section named Recent File List that contains the names of these files. The Recent File List section can be deleted so that the list of files will not be displayed in the File menu in Microsoft Works for Windows. But this section will be re-created by Works for Windows the next time the program is started. Use Notepad to edit this file and delete all the lines in the Recent File List section.

The more recent versions of MS Works will require a registry edit to do this. Click Start, Run and type: RegEdit. Navigate to HKEY_CURRENT_USER\Software\Microsoft\Works\4.0\Recent File List. On the right side you will see the different file name keys used by MS Works. One should be File1. Double-click File1 to edit it, press the Delete key, click OK and then exit RegEdit. The next time MS Works opens, it will remove the rest of the entries from the Recent File List and won't list any under the file menu. Make sure you create a backup of your registry before making changes (from RegEdit, File, Export).

Personalizing e-mail

Q. How can I have a quote print automatically at the bottom of each e-mail I send? Can I also start each e-mail with a "Bob writes" prior to the body of each letter? Can I change or select a format for e-mail?

A. It depends upon the e-mail program you use. In Microsoft Outlook Express you set up auto signatures at: Tools, Options, Signatures. It is here that you have the added option of including other text to be included in addition to your signature. This text also can be set to come from a file (which you can change the content of periodically). Outlook does not seem to have the option of prefixing replies with "Bob writes." However, other e-mail programs do and would probably be found in the Options or Preferences section.

Out with the Inbox icon

Q. I don't use the Inbox icon on my desktop. How can it be removed?

A. If you have Office 97, a file called Chnginbx.exe is located on the Office 97 CD-ROM in the \Valupack\Patch folder. Running this program will remove the Inbox icon from the desktop.

Windows 98 Plus tip

One topic that comes up often in reader questions concerns the ability to secure documents and other files on their PC. The Microsoft Plus add-on for Windows 98 contains a new feature called Compressed folders that can help solve this problem.

Compressed Folders, the compression utility (similar to WinZip) that comes with Microsoft Plus 98, allows you to create compressed folders that can be encrypted with password protection. Anyone who tries to look at any of the files in the compressed folder would need to know the password.

To create a Compressed Folder using Microsoft Plus for Windows 98, right-click the desktop (or within any other directory in Windows Explorer) and select New, Compressed Folder. To add files or folders to this new folder, click and drag them inside, then release the mouse button. To encrypt the folder, right-click the folder, select Encrypt, then type a password (twice). Click OK, and the next time you try to open a file inside the compressed folder, you'll be prompted to enter a password.

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